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Administrative Assistant

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Industry:
N.G.O./Social Services
Category:
Administration
Total Position:
1
Job Type:
Full Time/Permanent ( First Shift (Day) )
Job Location:
Thatta
Gender:
No Preference
Minimum Education:
Bachelors
Degree Title:
Bachelor degree in Commerce/Accounting/Finance required
Career Level:
Entry Level
Minimum Experience:
1 Year(At least 1 years experience of working in same position)
Apply By:
Nov 2, 2016
Posted On:
Oct 27, 2016
Job Description

KEY AREAS OF ACCOUNTABILITY:

Financial Accounting

To help SFO in proper documentation to ensure financial procedures and systems are operated and maintained at provincial office

To help in filling of all support documents (receipts, invoices, and contracts) for payments

Help SFO in record keeping and filing of daily wage workers, telephone cards to staff and petty cash payments

Work with support staff, building their capacities on policies and procedures and ensure compliance.

Administration

Liaise with logistic department and insure office cleanliness and systems are in place

Line manager cook and cleaners on tasks assigned by SFO in provincial office

Documentation and filing of administrative directives and communication

Collection of time sheets from field and office staff and submission to HRCO

To help HRCO in Staff Personnel files and record keeping.

Help in distribution of staff salaries and record keeping

Maintain CV collection boxes at reception and insure registration of CVs at the time of submission

Dispatch and Receive official letters, register them and hand them over to concern department

Maintain notice boards in office and reception and organize memos for communication to staff members

To Ensure office cleanliness and liaise with logistic on supply of office cleaning accessories

Maintenance of staff attendance sheets and keeping records of attendance in office

To support in organizing training events for different departments.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for himself/herself and the team, takes responsibility for personal development and encourages others to do the same

Widely shares personal vision for Save the Children, engages and motivates others

Future orientated, thinks strategically.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

Values diversity, sees it as a source of competitive strength

Approachable, good listener, easy to talk to colleagues and community.

Creativity:

Develops and encourages new and innovative solutions

Willing to take disciplined risks

Integrity:

Honest, encourages openness and transparency

commitment to Save the Children Values

QUALIFICATIONS AND EXPERIENCE

At least 1 years experience of working in same position

Speak and write excellent English and Sindhi.

Bachelor degree in Commerce/Accounting/Finance required

Multi task management skills with time management

Good Excel skills and Word skills

Previous relevant experience working with international, NGO

Excellent management and communications skills

Ability to work independently to a high professional standard

Adaptable and practical

Diplomatic, Patient, and Respectful

Women professionals are encouraged to apply

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